HOW TO BUILD A BUSINESS CASE FOR WORKPLACE CHANGE WITH WORKPLACE ANALYTICS
“Workstyles” analysis starts with knowing statistically and specifically where employees get work done: at their desk, in meetings, or somewhere else.
BUILD TRUST AND COMMUNICATION WITH EVIDENCE-BASED DESIGN
A data-gathering study leads to greater client trust, deeper design conversations and improved employee buy-in to workplace changes. The evidence-based design builds a business case for larger workplace design projects.
"IS THE UTILIZATION OF CONFERENCE ROOMS REALLY AS HIGH AS THEY SAY?"
Perception vs. reality. Before design, even before programming, take a quantitative look at space. See how raw data turns into useful information and insights.
Gather quantitative space and activity data to support qualitative data gathered during interviews, focus groups or surveys.
"WE NEED TO PROVE THAT LARGE CONFERENCE ROOMS ARE MOSTLY BEING USED BY 1-2 PEOPLE."
Support space optimization and planning decisions with utilization data that shows “how many people doing what activities in each space type.”
Usage data offers a comparison with industry benchmarks and best practices.
"WE WANT TO PROPOSE MORE TEAM SPACE AND SOME HOT DESKS, BUT CULTURALLY IT WON'T FLY UNTIL WE CAN PROVE HOW UNDERUTILIZED THE WORKSTATIONS ARE."
"Culture eats strategy for lunch." But utilization data can help challenge the status quo by showing that space will deliver more value when put to a different use. The evidence-based design builds a business case for programming options and alternative workplace strategies and workplace analytics.
Then, armed with the truth, a data-gathering study leads to deeper sales conversations.
Show the effectiveness of design: compare before-and-after data of workplace utilization and activities. A good data-driven story communicates powerfully to your next potential customer.
ANALYZE DAY-TO-DAY UTILIZATION FOR OPPORTUNITIES TO IMPROVE WORKPLACE PERFORMANCE
Look for insights and optimizations
DOES OUR WORKPLACE SUPPORT THE WAY PEOPLE WORK NOW?
Identify space challenges and opportunities
Demonstrate how employees engage with the workplace
Identify different space needs by business unit, department or team
Analyze space allocation by business unit, department or team
OUR WORKPLACE IS OUT OF DATE!
Optimize the workplace to meet current usage and improve productivity
Compare activity and utilization before and after workplace changes
GATHER WORKPLACE INFORMATION
Floor plans, photos, space attributes all in one place.
Metrics on any group of seats, areas, or space types.
Follow the ratios of your workplace spaces; apply successes in one area to other experiments.
GATHER ACTIVITY DATA
Gather statistically valid use data with hourly activity tracking in a 1-2 week study, OR just grab data on the go as you pass through space to get a fast measure of occupant demand. Even small-batch data can show patterns and help to communicate the need for a more formal study.
See dashboard reports light up with analysis; narrow analytics to your own areas of interest.
Look for utilization patterns on interactive floor plans.
FACILITY QUEST WORKPLACE MANAGEMENT
No appetite for heavyweight IWMS or CAFM systems and their fees? Collect the data you need, pin it to floor plans, then show heat maps and analytics to support your goals. IoT data, photos, space attributes, and utilization stats are always at hand and easily updated.
